Job Description

Grants and Prospect Research Coordinator Job Summary The Grants and Prospect Research Coordinator has a critical role in reaching the fundraising goals of Millsaps College by combining grant strategy and writing with prospect research and analysis. In this way, the Coordinator facilitates the growth of external support from foundations, corporations, and individual philanthropists. With support from the department’s senior leaders, this integrated position identifies funding opportunities, develops compelling proposals, provides strategic insights into donor interests, capacity, and inclination, and oversees the full grant lifecycle from proposal development and submission to final reporting. This position reports to the Associate Vice President for Development Operations. This is a full-time position that works on-site in Jackson, MS with regular office hours from 8:00am – 4:30pm with a one-hour unpaid lunch break. Evening and weekend work is occasionally required to support major events and initiatives. Job Duties Grant Strategy, Writing & Submission Management Independently draft, edit and assemble high-quality grant / major gift proposals aligning institutional priorities with donor interests and priorities and determining the most competitive approach for each proposal. Ensure institutional policies, procedures, processes, and resources for grants management are in place and followed. Manage proposal calendars, workflow, review, editing, and approval processes to ensure that deadlines are met. Develop detailed budgets that are compliant with Millsaps policies and procedures and meet all grant guidelines. Post-Award Management & Reporting Monitor grant award requirements and deadlines, ensuring compliance with funder and institutional guidelines. Prepare and submit timely interim and final reports to funders. Collaborate with Donor Relations on donor recognition and stewardship. Data Management, Tracking and Communication Maintain a comprehensive grants calendar. Ensure accurate CRM records are maintained. Provide monthly updates to AVP. Support workflow improvements and reporting. Prospect Research and Donor Intelligence Use databases, screenings, and public records to identify and evaluate potential major donors, assessing wealth, giving history, and philanthropic interests / motivations. Analyze financial data, affiliations, and interests to provide actionable insights to frontline fundraisers. Prepare concise, user-friendly prospect profiles, briefings, and reports for gift officers and fundraising leadership. Assist in developing prospect cultivation strategies and portfolio priorities for frontline fundraisers. Coordinate the workflow of research requests. Ensure accuracy, consistency, and completeness of prospect data within the constituent database. Monitors local, national, and business news and events for individual donor prospects. Keeps up to date with effective prospect research and prospect management techniques as well as trends in the prospect research profession and the advancement/fundraising field. Work closely with Development Officers, administrators, and faculty/staff as needed. Partner with Donor Relations and Communications. Qualifications Bachelor’s degree in English, Communications, or relevant field. One to three years’ experience in grant writing, prospect research, fundraising operations, nonprofit development, or related analytical/research work Ability to use prospect research and fundraising intelligence tools (e.g., DonorSearch, WealthEngine, iWave, Foundation Directory Online) to gather and analyze donor information. Strong research and analytical skills with attention to detail. Excellent writing, editing, proofreading, and verbal communication skills. Outstanding listener who can ask questions to make a concise and compelling case for support. Proficiency with research tools, MS Office suite, CRM, virtual meeting tools. Understanding of ethical research guidelines and data confidentiality. Ability to manage multiple projects simultaneously and meet deadlines. Ability to work collaboratively with development and grant implementation teams. Higher education fundraising experience a plus. Knowledge of grantmaking trends. Physical Requirements Prolonged periods sitting at a desk and working on a computer. Manual dexterity needed for keyboarding and other repetitive tasks. Must be able to lift and move up to 25 pounds without assistance. Application Procedure Applicants should submit a current resume and a letter of interest to susan.womack@millsaps.edu. Please write “Grants and Prospect Research Coordinator” in the subject line of the email. Millsaps College is a selective institution of higher education located on 100 beautiful acres in the heart of Jackson, the capital of Mississippi — a progressive southern metropolitan city of nearly half a million. Millsaps is dedicated to academic excellence, open inquiry and free expression, the exploration of faith to inform vocation and the innovative shaping of the social, economic and cultural progress of the region. The college was founded in 1890 by members of the Methodist Church and is consistently ranked as one of the best values in higher education. Millsaps has an enrollment of approximately 750 students and employs 80 full-time faculty members. The faculty/student ratio at Millsaps is 1:9, and the average class size is 14. Millsaps has graduated 25 Fulbright Award recipients, seven Rhodes Scholars, six Goldwater Scholars and two Truman Scholars. Millsaps is a member of the NCAA Division III and Southern Athletic Association and competes in 18 intercollegiate sports. EEO Statement Millsaps College values diversity within our students, faculty and staff, and strives to recruit, develop, and retain the most talented people. Millsaps College does not discriminate in employment on the bases of race, color, creed, religion, sex, sexual orientation, transgender status, gender identity, age, national origin, disability, veteran status or any other legally protected status in accordance with applicable federal, state and/or local laws. All offers of employment will be contingent on successful completion of a background check and verification of employment. Salary will be commensurate with experience. Millsaps College provides acompetitive benefits package. It is the policy of Millsaps College to provide reasonable accommodations for qualified individuals with disabilities for employment. If you require any accommodations to participate in any part of the hiring process, please contact humanresources@millsapsdev.wpengine.com. Additional Information In compliance with the amendments to the federal Clery Act concerning annual security reports, all potential job applicants are free to view Millsaps College’s annual Campus Crime Statistics here. The only national liberal arts college in Mississippi, Millsaps College has consistently been ranked a “Best Buy” among national liberal arts colleges by U.S. News and World Report’s America’s Best Colleges and is cited as one of Loren Pope’s 40 Colleges That Change Lives. It was the first institution in Mississippi with a Phi Beta Kappa chapter, and is the only institution in Mississippi ever to be listed in The Fiske Guide to Colleges. Millsaps is a member of the ACS and NITLE, and has an AACSB accredited business school. In accordance with Federal law, we are making available our Campus Security Report to all prospective employees. Millsaps is located in Jackson, the capital of the state. The Jackson area has a population of around 400,000 and offers low cost-of-living, excellent schools, pleasant climate, and many recreational opportunities. For additional information about Millsaps College please visit the links below: #J-18808-Ljbffr

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