Job Description

Position Summary

The PT Seasonal HR Operations Assistant provides part-time administrative and operational support to the Human Resources department during peak seasonal months. This role serves as a key backup payroll support resource while assisting with payroll reporting, HRIS maintenance, applicant pre-screening, audits, data entry, and cross-departmental coordination.

The position helps ensure continuity of HR operations by supporting time-sensitive payroll processes, maintaining accurate employee data, assisting with compliance reporting, and partnering with departments across the Council to meet seasonal staffing and organizational needs.

This is a part-time seasonal position working 12–16 hours per week, typically scheduled on Monday, Tuesday, and Friday, from May through the fall months, with flexibility to remain available for on-call support after the fall season based on departmental needs.

The ideal candidate is highly organized, detail-oriented, dependable, and willing to contribute to special projects across the organization as needed.

Major Accountabilities

• Assist with payroll preparation, payroll data validation, and payroll reporting.
• Support seasonal employee onboarding and applicant pre-screening activities.
• Perform HRIS data entry, maintenance, and record updates with high accury.
• Assist Human Resources with audits, compliance reporting, and documentation reviews.
• Serve as a liaison between HR and other departments to gather missing information, resolve discrepancies, and ensure timely follow-up.
• Support employee file management, electronic document retention, and data integrity.
• Assist with recruiting coordination and applicant communication as needed.
• Support seasonal staffing projects, organizational initiatives, and cross-functional administrative tasks.
• Prepare reports, spreadsheets, and HR metrics as assigned.
• Maintain confidentiality of employees, payroll, and organizational information.
• Provide flexible project support across departments as business needs require
• Perform other duties as assigned.

Core Competencies

• Strong attention to detail
• Payroll and data accuracy
• Professional communication skills
• Confidentiality and discretion
• Organization and time management
• Cross-functional collaboration
• Flexibility and adaptability
• Strong follow-through
• Problem-solving mindset
• Ability to manage multiple priorities

Education and/or Work Experience

• High School Diploma, GED, or equivalent required.
• Previous administrative, payroll, HR, or office support experience preferred.
• Experience with HRIS systems, payroll reporting, or applicant tracking systems preferred.
• Proficiency in Microsoft Office Suite, especially Excel, strongly preferred.

Schedule & Additional Requirements

• Part-time seasonal role: 12–16 hours per week.
• Typical workdays: Monday, Tuesday, Thursday, and Friday.
• Seasonal schedule: May through Fall.
• Flexibility to provide on-call support after the fall months based on project needs.
• Must be willing to support special projects throughout the organization as needed.
• Must have reliable transportation and the ability to report to the office 1–2 times per week.
• Ability to work independently and meet deadlines.
• Strong data entry and reporting skills.
• Ability to maintain confidentiality with payroll and employee data.

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