Job Description

Position

Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will act as a trusted partner to executives, managing schedules, coordinating communications, organizing meetings, and ensuring day-to-day operations run smoothly. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements
• Coordinate internal and external meetings, including preparing agendas, presentations, and meeting materials
• Screen and prioritize incoming communications (emails, calls, and messages)
• Track deadlines, follow up on action items, and ensure timely completion of projects
• Coordinate logistics for meetings, events, and executive travel (flights, accommodations, itineraries)
• Maintain confidential records and handle sensitive information with discretion
• Assist with project coordination and administrative support across departments
• Support operational tasks such as expense reporting, vendor coordination, and document management
• Identify opportunities to improve administrative processes and workflows
• Light accounting duties as needed – training will be provided

Required Qualifications

• 3–5+ years of experience supporting senior executives or leadership teams
• Exceptional organizational and time-management skills with the ability to prioritize multiple tasks
• Strong written and verbal communication skills
• High level of professionalism, discretion, and confidentiality
• Proficiency with office productivity tools (Microsoft Office Suite, Google Workspace, etc.)
• Experience coordinating travel, meetings, and executive schedules
• Ability to work independently and anticipate executive needs

Preferred Qualifications

• Experience supporting C-suite executives
• Project management experience or certification
• Experience in a closely held family corporation

Key Skills

• Organizational and planning skills
• Attention to detail
• Problem-solving and critical thinking
• Professional communication and relationship management
• Time management and multitasking
• Adaptability and proactive thinking

Work Environment

This role operates in a professional office environment and may require occasional extended hours to support executive priorities and events.

Pay Range:

$33.65 - $38.46 per hour

Rivermaid Trading Company is an Equal Opportunity Employer – Minorities, Females, and Veterans are encouraged to apply

To be supplied

Job Tags

Similar Jobs